Where is the conference venue?
Car parking is available for forum delegates and is located under the hotel at an additional cost. Access to the car park is from the rear of the building on Macquarie Street. From the hotel’s main entrance, drive along Davey street which is one way and then turn right on Argyle Street and immediately right again onto Macquarie Street.
How do I get from the airport to the conference venue?
Hobart airport is 15 kilometres from the CBD. Allow 20 minutes by Taxi.
Take Holyman Avenue until you come to the Tasman Highway roundabout. At the roundabout take the second exit onto Tasman Highway (for approximately 10 kilometres; please note the speed limit is 110 km) until you come to the end of Tasman Highway. Stay on the left hand lane (please note speed limit drops to 70 km) as you get to the start and over the Tasman Bridge. Continue on the left lane and take the Hobart City exit off the Tasman Bridge. As you get closer into the city (approximately 2 km’s from the bottom of the Tasman Bridge) get onto the middle lane and soon as you pass the Liverpool Street exit stay on the extreme right hand side lane. As you progress you will pass a 9/11 wine and bottle shop and soon as you pass Evan Street intersection (this is one corner of the hotel) you begin to see the main entrance driveway of the Hotel Grand Chancellor Hobart.
A Taxi would cost from $45.00 per transfer from the Hotel Grand Chancellor Hobart to the Hobart Airport
Registration desk opening hours
Please direct any questions you may have regarding registration, accommodation, or social functions to Leishman Associates staff at this desk.
Registration desk opening hours
Wednesday 8 November TBA
Thursday 9 November November TBA
Friday 10 November TBA
Entry to conference sessions
It is suggested that delegates arrive at preferred sessions promptly to ensure a seat. If sessions become full then late delegates will not be allowed entry.
Conference name badges
All delegates, speakers, sponsors and exhibitors will be provided with a name badge, which must be worn at all times within the conference venue, as it is required for access to all the conference sessions and social functions.
Please collect your name badge at the conference registration desk located at the Mezzanine Level of the Hotel Grand Chancellor.
Where and when are the social functions held?
Wednesday 8 November 2017
6.00pm – 8.30pm
Mezzanine Level, Hotel Grand Chancellor
Enjoy a delicious selection of fine Tasmanian wine and food.
Dress – Smart casual
Thursday 9 November 2017
There will be various conference dinner options available for you to choose from. This will be at an additional cost and is NOT included in any registration.
Dress – Smart casual
How do I know if I am registered for a social function?
Tickets to the Welcome Reception is included in each full registration.
The Conference Dinner is an additional cost and if selected, is dependent upon which dinner option you select. Upon registration for the ASID 2017 Conference you will receive a registration confirmation which will list all social functions you are registered for. If you require another copy please email firstname.lastname@example.org.
Additional tickets for both are available for purchase. This can be done at the time of registering for the conference. If you require a guest ticket to either of these events after you have purchased your registration please email email@example.com
What is the dress code for the conference and social functions?
Dress code throughout the day for the forum is smart casual or informal business.
For social functions:
Can I bring a partner along to the social functions?
Yes you may at an additional cost.
Please visit the Registration desk located on the Mezzanine Level at the Hotel Grand Chancellor at the conference. This is subject to availability.
Special dietary requirements
The venue will be advised of any special diet preferences you have indicated on your registration form.
A special buffet table will beeset aside in the trade exhibition area for dietary requirements.
Please see the venue staff for more information or you may ask the Leishman Associates staff at the registration desk.
What food is included in my registration?
Full Registration: All morning tea, lunch and afternoon tea is provided each day. All food at each social function is included, if you are attending.
Day Registration: Morning tea, lunch and afternoon tea is provided only for the day you have registered.
Is there a delegate list?
The delegate list will be made available to all registered delegates via email a week or two out from ASID 2017. Those who have nominated Privacy will not appear on the list.
If you have any queries relating to your accommodation booking, first speak to the staff at your hotel or alternatively Leishman Events staff at the registration desk.
Your credit card details were supplied to the hotel you have selected, as security for your booking. If you have arrived 24 hours later than your indicated arrival day you may find that you have been charged a fee. You will be responsible for all room and incidental charges upon check out and may be asked for an impression of your credit card for security against these charges. This is standard policy in many hotels.
How do I pay for my accommodation?
When you book your accommodation your credit card details will be transferred to the hotel you have selected – please confirm this on check in with your hotel. Your credit card will not be charged until you check out. If you have arrived 24 hours later than your indicated arrival day you may find that you have forfeited your deposit.
Speakers & speakers' preparation room
All speakers should present themselves to the Speakers Preparation Room, located on the Mezzanine Level at least 4 hours before their scheduled presentation time, to upload their presentation.
Speakers are requested to assemble in their session room 5 minutes before the commencement of their session, to meet with their session chair and to familiarise themselves with the room and the audio visual equipment.
For information on the chairperson attending your session, please see the registration desk.
A technician will be present in the speakers’ preparation room during registration hours. There will be facility to test and modify your presentation as required.
Is there security at the conference?
The members of the conference organising committee and Leishman Associates accept no liability for personal accident or loss or damage suffered by any participant, accompanying person, invited observer or any other person by whatever means. Neither do we accept liability for any equipment nor software bought to the conference by delegates, speakers, sponsors or any other party. Please protect your personal property. Do not leave laptops, cameras, and other valuable items unsecured. Be conscious of individuals who appear out of place and do not wear a conference name badge. Advise Leishman Associates Staff if this does occur.
What is the weather like in Hobart, Tasmania?
Tasmania has a reputation for its changeable weather. A tip for any visitor is to be prepared for anything. In November, the average daytime temperature is 20°C. Layers work well.
Photographs, videos, recording of sessions
Delegates are not permitted to use any type of camera or recording device at any of the sessions unless written permission has been obtained from the relevant speaker.
A photographer will be taking photos throughout the conference. These photos will be available from the conference website shortly after the event or from Leishman Associates, the Conference Managers.
If you do not wish to have your photo taken and or published in future marketing material and/or please advise the registration desk staff and the photographer if you are approached for a photo.
Will there be internet available at the conference?
Delegates will have access to complimentary WiFi for the duration of the conference. Please note that movies, music or illicit downloads are restricted. It is not designed for accessing VPNs or downloading large files.
Please connect to the ASID2017 connection, the password will be made available to you at the Conference.
If you have trouble connecting please see the staff at the registration desk.
As a courtesy to other delegates, please ensure that all mobile phones are turned off or in silent mode during all sessions and social functions.
If you have a Twitter account we encourage you to tweet about the conference.
There is an ATM located at the Concert Hall Foyer of the Hotel Grand Chancellor. Most major banks are well represented, and ATMs can be found within a short walk from the hotel, please check with your concierge for the appropriate one for you.
Emergency medical care
For any medical emergency please telephone 000.
The staff at your hotel will have information if you require contact details for a doctor, dentist or other health professional.
The ASID 2017 Conference reserves the right to amend or alter any advertised details relating to dates, program and speakers if necessary, without notice, as a result of circumstances beyond their control. All attempts have been made to keep any changes to an absolute minimum.